Multi-location operators
The spreadsheet is the bottleneck.
Property management, medical groups, construction, senior living, marina groups, staffing. You grew past your systems about two years ago and everyone knows it.
A question worth asking your ops lead
1 file → 0 files holding the company together
Ask which spreadsheet would break the business if someone deleted it. Everyone names one immediately, and almost nobody has ever been asked.
The pattern
It's never one broken system. It's the seams between them.
You don't need enterprise software. You need the four things that don't talk to each other to stop being re-keyed by a person at 6pm.
- The load-bearing spreadsheet. One file, one owner, no version history, and a formula nobody else understands.
- Re-keying between systems. The same record typed twice because two tools were bought three years apart.
- Knowledge in one person's head. And that person is closer to retirement every year.
- A failed implementation in the recent past. Which is why nobody wants to hear the word 'platform' again.
What you get
One workflow, scoped tightly, with a number attached.
Scope
One workflow, not a platform
We start with the single process costing you the most hours or the most errors. Fixed price, fixed date, a defined success metric agreed before we start.
Build
On tooling anyone can maintain
Standard stack, your database, your accounts, your repository. No proprietary layer that makes us hard to replace — that's a feature for you and a discipline for us.
Run
Documented, then handed over
Training for the people who use it daily, written documentation, and a monthly report. You can fire us without losing anything. That's the test.
Where we'd start
We won't quote a platform. We'll quote one workflow.
Anyone willing to scope your whole operation on a first call is guessing. The first engagement should be small enough that being wrong is survivable.
- A written assessment of one process. Where the hours go, where the errors come from, what a fix is worth.
- A build plan with milestones. So you can stop after any of them.
- Your IT person in the room from day one. They're a gate, not an obstacle, and they'll be maintaining the seams.
- A pilot before a rollout. One site, one team, one measurable outcome.
If what you actually need is off-the-shelf software that already exists, we'll tell you which one and stop there. Custom is often the wrong answer.
Pricing
Internal tools start around $12k.
Where you land depends entirely on how many systems have to talk to each other. Integration is the cost driver, not the interface.
| Engagement | Build | Monthly |
|---|---|---|
| Process assessment | $500–1.5k | — |
| Single internal tool | $12k–30k | $500–1.2k |
| Multi-system integration | $25k–50k | $1k–2k |
| Internal knowledge assistant | $8k–30k | $500–2k |
Talk to us
Tell us which spreadsheet you're afraid to lose.
That's genuinely the whole first conversation. We'll tell you whether it's worth replacing and roughly what it would take.
Free and instant. Or email [email protected] for a full written assessment.